Committee Job Descriptions

Memorials Board

2 members appointed by Session; 1 person appointed by Board of Deacons; 4 elected by congregation; minister ex officio

Provide support for other committee activities that involve fellowship
Plan and execute regular church dinners
Plan and implement special seasonal activities (picnics, retreats, field trips)
Plan fellowship events such as dinner groups, sporting/athletic activities, dances,
Set annual and long-range goals
Develop annual calendar
Maintain stock of necessary supplies and equipment in the church kitchen
Make annual budget recommendations to the Finance and Facilities Committee

Supervise Stewardship Committee
Develop and present annual budget of the church, based upon recommendations from other committees
Supervise Treasurer, Associate Treasurer, and bookkeeping services
Regularly report to the Session regarding financial condition of the church
Coordinate the security, counting, and depositing of contributions
See that financial records are maintained in a safe, confidential manner
Plan and oversee a purchasing system
Oversee church investments
Maintain necessary insurance and other miscellaneous protection needed
Arrange and prepare for an annual financial audit according to the Book of Order
Set annual and long-range goals

Oversee and maintain buildings, grounds, equipment, fixtures – lawn maintenance, snow removal, lighting, accessibility, playground, parking, etc.
Negotiate and supervise service contracts
Determine and supervise facility usage agreements; determine rental fees, if any; supervise church secretary in maintaining calendar of usage
Provide for building security
Set annual and long-range goals in concert with needs of other committees
Maintain necessary building records
Receive, if appropriate, and make recommendations for the utilization of gifts of equipment, materials, or property
Develop annual calendar

Develop and maintain a process to fulfill volunteer personnel needs (excluding elected officers) – Time and Talent database
Develop and maintain personnel policies
Provide Session and committees with lists of potential volunteers
Develop and maintain job descriptions (together with Worship Committee for music personnel)
Determine salary increases; prepare minister’s annual terms of call and present to congregation at annual meeting
Make annual budget recommendations to the Finance and Facilities Committee
Supervise church personnel – annual evaluation
Recruit non-elder members of standing committees
Implement & maintain personnel process (elder members only)
Secure pulpit supply when necessary.
Provide two elders to serve on nominating committee
Set annual and long-range plans

Maintain active rolls and make recommendations for inactive church roll
Plan outreach programs to encourage church growth
Together with the minister, develop plans for education, and assimilation of prospective and new members
Maintain communication with student members living away from home
Communicate with Board of Deacons regarding member care
Provide opportunities for members to get to know each other
Provide for new members to be introduced to the congregation (newsletter, photographs, etc.)
Provide publicity for regular and special occasions of worship and other opportunities to members and the community, including yellow pages
Make annual budget recommendations to the Finance and Facilities Committee
Coordinate production of church pictorial directory (every 3 years).

Interpret work of Presbytery, Synod, and General Assembly
Receive report of Presbytery commissioner
Recommend and interpret regular annual mission and special offerings
Oversee church’s participation in scouting programs
Oversee church’s participation in Presbyterian Campus Ministry at Virginia Tech
Oversee church’s participation in ecumenical and local helping agencies (Food Pantry, Christmas Store, VEFC, MCEAP, Blacksburg Ministerial Association, etc.) Prepare budget recommendations for Finance Committee
Provide for a pastor’s discretionary fund
Oversee sister church relationship
Investigate and make recommendations regarding special requests for local ministries
Plan and execute mission activities for youth and/or adults
Set annual and long-range goals
Coordinate with church treasurer about distribution of mission funds in a timely manner (local and denominational)
Recommend members to serve on Presbytery and Synod committees
Make annual budget recommendations to the Finance and Facilities Committee

Develop and maintain a ministry of care, compassion and outreach to and with members, friends, and visitors
Visit and shepherd shut-ins, sick, inactive, visitors, new members
Provide greeters for worship services
Contact first-time visitors following worship each week
Oversee Deacon’s Fund, under supervision of Session
Provide one person to serve on Nominating Committee and Membership Committee.
Plan and implement New Member Welcome dinners
Maintain a record of visitors to worship services
Provide assistance when memorial services are held at the church
Make annual budget recommendations to the Finance and Facilities Committee
Maintain a current telephone tree.

Provide, together with the pastor, for regular and special worship services at Northside Presbyterian Church
Oversee the church’s program of worship and music
Help the Session study and respond to theological issues.
Provide for special seasonal programming (Lent, Easter, Advent, etc.)
Together with Human Resources committee, prepare job descriptions, evaluations, and guidance for organist and choir directors
Together with the Finance and Facilities Committee, provide for appropriate seating, lighting, and other worship furnishings, including musical instruments, sound system, hymnals, etc.
Provide guidelines for the conduct of weddings and funerals
Make annual budget recommendations to the Finance and Facilities Committee

Provide for ushers for worship services
Maintain an accurate record of worship attendance
Provide sanctuary appointments for regular and special worship services (including such things as chair set-up and removal, paraments, flowers, Chrismon tree, seasonal decorations, banners)
Provide for the celebration of the sacrament of the Lord’s Supper (servers, methods, equipment)
Provide for the sacrament of the Lord’s Supper to be delivered to shut-ins, nursing homes, etc.
Provide for trained persons to operate the church sound system